FF&E Procurement Manager

The Role..

To support the procurement team in the delivery of all FFE for both in house procurement and 3^rd party procurement projects, on time and on budget, whilst maintaining Soho House brand standards.

Essential Functions/Responsibilities:

Pre-Concept / Design Phase

• Provide support and assist the procurement team in completing outline programmes and budgets by providing up to date information from existing and new suppliers and industry news
• Work with the procurement team to build the initial procurement schedule based on the review of layouts, renderings and specifications of the project (if applicable)
• Carry out existing supplier reviews and new supplier visits in order to provide list of approved suppliers for consideration on projects

Design Specification and Management

• Carry out reviews of interior design specifications based on industry knowledge and standards and brand standards for Soho House
• Research the relevant markets to identify alternative suppliers for consideration by the interior designers and operators
• Work with the external procurement agent to identify suppliers for each item (if applicable)
• Work with the interior design team to ensure the preamble and brand standards are up to date and reflective of design requirements

Quotation, Tender and Contract

• Develop and manage standard tender documentation to be used by the procurement team on in house projects
• Develop and manage standard pre-qualification processes and documents necessary to verify a supplier’s ability to deliver the products being procured for in house projects
• Work with the procurement team and recommend a tender list for each category
• Obtain costs, lead times, T&C’s etc. for proprietary items, fabrics etc and reserve items where possible

Procurement Phase (Manage below process if external procurement agent)

• Work with the procurement team to produce purchase orders and issue out with all relevant documentation
• Receive, approve and pass invoices for payment and log on procurement schedule
• Maintain accurate procurement and budget records and collate information for weekly review by procurement team

Logistics, Warehousing and Installation

• Assist the procurement team in providing tracking details for all items purchased
• Liaise with appointed warehousing / installation team to ensure records are kept up to date with regards to timelines and whereabouts of all FFE
• Keep procurement schedule up to date with all information to allow for weekly reporting

Project Closeout

• Assist the procurement team by obtaining all necessary documentation for handover:
  • Copy purchase orders
  • ID specification books
  • Tagged layout plans
  • FFE tracker / Schedule
  • FR certificates
  • Warranties
  • Cleaning instructions
  • Suppliers contact details
  • Attic stock list (if applicable)
  • Inventory list (if applicable under lease)

Key Attributes

• A professional, results-oriented person with creative problem solving skills, and the ability to multi-task, and have great attention to detail; numbers-oriented mindset
• Highly organised and thorough work style with emphasis on time management
• Effective oral and written communication skills and ability to represent the company and project team in a professional manner
• Strong PC skills with proficiency in Microsoft Office, in particular Excel
• Good organizational and planning skills and the ability to work on own initiative whilst being a team player
• 3 years hospitality procurement experience, FF&E and OS&E
• Task Management – Proactive vs. Reactive

Benefits…

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.

• Every House Membership
• 50% off Food & Drink, 7 days a week
• Staff Room Rates
• Private Health and Dental Care
• Weekly Pay
• Life Assurance
• Up to 50% Staff Discount on Cowshed & Soho Home
• In Office Dog Policy on Fridays
• Season Ticket Loan
• Christmas Office Closure
• In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
• Free Counselling Sessions
• Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
• Continuous training to develop yourself personally and professionally
• Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.